🗓 Organiser journey
Everything an organiser can do — in one place
From first draft to final payment reconciliation. Build your race, your team, and your public profile — and get the reports that prove it went well.
7 phases
scroll to explore all 7 phases · tap any step for how-to guide
1
Create the race
Race basicsName, date, distance, terrain type, cut-off times, entry fee and entry link.
How-to ⓘ
Route & GPX uploadUpload your GPX — Bield renders the interactive map, elevation profile and distance automatically.
How-to ⓘ
CheckpointsDrop pins on the route — set CP name, distance, cut-off, and access notes for crew/marshals.
How-to ⓘ
Mandatory kit listDefine what racers must carry — it flows directly into each entrant's kit checklist.
How-to ⓘ
Emergency contacts & race HQRace director, medic lead, mountain rescue liaison — visible to marshal team on race day.
How-to ⓘ
Photos & race descriptionHero image, gallery, and a rich-text description for your public race page.
How-to ⓘ
2
Readiness
Race completeness checkerA live score across 8 sections — basics, route, checkpoints, kit, team, comms, payments, and results.
How-to ⓘ
"Live but incomplete" is fineYour race goes live the moment you publish — the completeness checker never blocks. Resolve links take you to exactly what's missing.
How-to ⓘ
Resolve linksEach gap in the checker has a one-click link to fix it — no hunting for the right screen.
How-to ⓘ
Prompts as the date nears"Route still missing" / "No marshal team yet" — proactive nudges in the 4 weeks before race day.
How-to ⓘ
Public/private toggleBuild privately, flip to public — the race page goes live instantly.
How-to ⓘ
3
Build the team
Marshal & volunteer sign-upOpen a sign-up list — marshals self-assign to posts from your checkpoint list. Gaps flagged in red.
How-to ⓘ
Shift schedulingAssign arrival time windows per checkpoint, auto-notify each marshal of their post details.
How-to ⓘ
Accredit photographersGrant accredited race photographers access to the photo-upload queue for your event.
How-to ⓘ
Race-team role trackingEvery team member has a role, an assignment, and a status — confirmed / on-post / stood-down. One view, whole team.
How-to ⓘ
Access levelsGrant marshal, medic, and co-organiser access levels — each sees only what they need.
How-to ⓘ
Team notificationsSend targeted alerts to your whole team or a specific post — brief changes, weather updates, late starts.
How-to ⓘ
4
Comms
Entrant chase emailsFilter by payment status, kit-check incomplete, or registration not confirmed — and email just those people.
How-to ⓘ
Confirmation & race-info emailsSend the pre-race information pack to all confirmed entrants — route download link, kit reminder, start time, parking.
How-to ⓘ
Race-week notificationsAutomatic push to all entrant Bield apps — weather advisory, course change alerts, start-time confirmations.
How-to ⓘ
Marshal briefing pushSend the race-day brief to all marshals in one tap — includes their post coords, shift time, and emergency contacts.
How-to ⓘ
Message logEvery notification and email is logged — you can see who was sent what and when.
How-to ⓘ
5
Race day
Live field trackingSee every racer's position on the race map in real time — plus checkpoint check-in times as they flow in.
How-to ⓘ
Marshal post status boardEach checkpoint reports live — on-post confirmed, number passed, any incidents. One screen, whole course.
How-to ⓘ
Incident feedMarshals raise incidents from the field — you see them instantly with location, racer number, and severity.
How-to ⓘ
DNF & retirement captureRecord retirements at a post with reason code — feeds directly into the results list.
How-to ⓘ
Field position snapshotAt any moment — how many are out, how many have finished, how many DNF'd.
How-to ⓘ
Photo queue fillingAccredited photographers upload mid-race — racers see their photos before they leave the finish.
How-to ⓘ
6
Results & after
Publish resultsUpload times or confirm from check-in data — one-click publish makes results live on the race page.
How-to ⓘ
Finisher certificatesAuto-generated for every finisher — their name, time, distance, finish rank. Ready the moment results are published.
How-to ⓘ
Standard reports packSix ready-to-download reports: Entrant List · Finisher Report · Marshal Roster · Financial Summary · Kit Compliance · ITRA Export.
How-to ⓘ
Payment trackingMark entrants as paid, flag outstanding balances, see income vs projected cost — chase with one-tap email.
How-to ⓘ
ITRA exportOne-click export of finisher data in ITRA-ready format — submit directly to the ITRA portal.
How-to ⓘ
Racer reviewsPost-race reviews feed back to your organiser profile — and help future racers pick your event.
How-to ⓘ
7
Your landing page
Organiser profile pageYour public-facing home — logo, bio, social links, and your organiser credentials, all auto-generated from your race history.
How-to ⓘ
Your races — past & upcomingA live list of every event you've run on Bield — upcoming entries open, past events with results.
How-to ⓘ
GalleryHighlight photos from your events — sourced from the accredited photographer queue automatically.
How-to ⓘ
Aggregate racer reviewsYour overall organiser rating — built from finisher feedback across all your events.
How-to ⓘ
Organiser statsTotal events, total finishers, years active — shown publicly to build trust with new entrants.
How-to ⓘ
Shareable URLYour landing page has a clean bield.run/org/[name] URL — link from your website, socials, and race flyers.
How-to ⓘ
It's all connected
One race ties team, comms, tracking, results, reports, and payments together.
Route → Racers & Team
Upload once — the GPX becomes the offline map in every racer's app, the checkpoint list for your marshal team, and the route shown on your public race page.
→ one upload, three destinations
Team → Race Day
Every marshal shift you scheduled flows into the race-day post status board. On-post confirmations and incidents come back to you in real time, no phone calls needed.
→ scheduling becomes live ops
Entrants → Payments → Reports
Mark each entrant paid, and the Financial Summary report updates instantly — income vs projected cost, outstanding balances, chase-email list ready to send.
→ payment log drives the financial report
Results → Certificates → ITRA
Publish results once — finisher certificates generate for all finishers, the ITRA export file is ready, and your organiser landing page shows the race as complete.
→ one publish, three outputs
Ready to list your race?
Join Bield free and publish race pages, manage checkpoints and track the field live.